Springhill Fire District 11

Minutes from January 20, 2026

Call to order by Melinda Mosley

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Roll Call – Tammy Carathers, Butch Lynd, Michael Morse, Slade Smith, Melinda Mosley

Date:   January 20, 2026 at 5:30pm

1. Approve minutes from last meeting, dated November 19, 2025 -

Motion made by Slade Smith to approve the minutes from November 19, 2025. 2nd by Butch Lynd. All approved.

New Business:

1.   New Board Member Discussion - Tricia Carathers resigned due to conflict of interest and Kelby Bagwell resigned due to not being able to fulfill obligations. Chief Morse suggested Justin Bilbray to replace Tricia Carathers. Motion made by Slade Smith to accept the nomination of Justin Bilbray to replace Tricia Carathers. 2nd by Butch Lynd. All approved. The Board will continue looking for another member to replace Kelby Bagwell.

2.  Approve Payables for December and January – Tammy presented end of year financials. She also asked permission to go ahead and pay the December truck note to Huntington Bank, as well as moving money at Regions Bank to cover 2026 loan payments. Motion made by Slade Smith to approve paying the bills for December and January, paying Huntington Bank early, and moving money to Regions.  2nd by Butch Lynd.  All approved.

3.  Audit Update -  Tammy presented an email from Vickie Case of Cook & Morehart regarding options to consider for years 2020 to current. She stated they worked with the State Legislative Auditor's office and they will approve a 3-year engagement to complete 2020-2022. She also gave information regarding 2-year engagements. Costs and timelines were also discussed. A motion was made by Slade Smith to approve doing a 3-year engagement to be started immediately followed by a 2-year engagement in the fall. 2nd by Butch Lynd. All approved.

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4. Approve 2026 Budget - Chief Morse presented the 2026 Budget for review and discussion. Motion was made by Slade Smith to approve the 2026 Budget. 2nd by Justin Bilbray. All approved. 

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5. Station 2 & 3 Contract Discussion - Chief Morse stated he discussed amending the Station 2 contract to include yard upkeep with Capt. Fish, who agreed to the change. The contract will be updated and signed by the required parties. Chief Morse also stated that Capt. R. Richardson will be residing at Station 3 soon and presented a rough copy of the contract for Capt. Richardson to review. A motion was made by Justin Bilbray to approve the contract updates. 2nd by Slade Smith. All approve. 

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6. Chief Comments - Chief Morse informed the Board of security issues that took place in December and early January. Because of those issues, he advised the Board of blind spots in our camera surveillance. He suggested having Nash Security install more cameras to eliminate those blind spots. A motion was made by Slade Smith to have Nash Security install more cameras. 2nd by Butch Lynd. All approved. Chief Morse also stated our 2025 call volume was 1010 call.

7.  Tammy Comments – Tammy advised the board that the Mardi Gras parade was Friday, January 30th and parade throws had already been purchased. Tammy also presented a list of non-payments for Dorcheat residents and Timothy Church Road area residents. There was a discussion on steps to take to collect those payments.

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8.  Fire fighter Comments – None

9.  Public comments – None.

10.  Set next meeting date – Meeting set for Tuesday, February 10th at 5:30pm

Motion made by Slade Smith to adjourn, 2nd by Butch Lynd